Dreading spending hours typing new names and addresses into the same email? Did you know you can send Mail Merge messages directly through your email account from Word?
Starting in Word and working with the Mailings tab, click on Start Mail Merge, select E-mail Messages from the drop down menu and away you go!
Next thing you need to do is select your recipients – have you already got a list created in Excel, Outlook or Access? If yes click on Select Recipients, and choose either Choose from Outlook Contacts or Use an Existing List for the second option navigate to your list, select the appropriate list and click OK.
If you don’t already have a list – no worries – you can create a list from the Type a New List option also in the Select Recipients menu.
Now you are ready to enter the content for the email, choose the relevant fields from the Insert Merge Field option as you go along.
Have a quick look at how the message looks by clicking on Preview Results
And now for the final step – send the document to your recipients by clicking on Finish & Merge and select Send Email Messages. A dialog box will ask you for the subject line, enter those details and then click OK and your email will go immediately
Each person will only see their name in the email – privacy ensured!