Description
The objective of this Microsoft Outlook training course is to improve time management through efficient use of the Outlook features. Using Outlook, participants will be equipped with strategies to beat the email bulge, manage projects and work in a collaborative environment.
Price: €400 per person
Dates
17 August 2020 , 1 Day- 12 October 2020 , 1 Day
- 03 December 2020 , 1 Day
TARGET AUDIENCE
Anyone who has difficulty managing their time, emails, appointments and tasks and who would like to use Microsoft Outlook as a planning tool.
PREREQUISITES
A basic knowledge of Microsoft Outlook prior to the course would be of great benefit.
GOALS AND OBJECTIVES
Having completed this course, participants will be able to:
- Handle information overload
- Implement time saving features such as Rules and Search
- Manage your mailbox more efficiently (Flags, Folders, Filing)
- Use Calendar to better pan your time and meetings
- Use Tasks to manage To Do’s and Projects
- Use Categories to better define Meetings, Tasks and Contracts
- Create Contacts and Contact Groups
- Develop a daily routine
- Manage a mailbox more efficiently
- Customise Microsoft Outlook settings
Introduction and Objectives
How wisely do you manage your time?
Top Ten Time Management Principles
Identify the Appropriate Communication Channel
Outlook Today
Tasks you should do:
– Each Morning
– Each Evening
Planning your Day, Week, Month, Year – the Calendar
Meeting Requests
Tracking Options
Setting Busy / Free time / Out of Office status
Sharing Calendars
Remember the Holidays
Set Calendar to Only your Working Hours / Dates
Additional Time Zones
Group Calendars
Objective-Centred Action Planning
Tasks – Create / Defer / Review / Plan
Create Tasks from Email and Other Items
Task views
Categories – Setting Master Lists
Meaningful Objectives
Supporting Projects
Strategic Next Actions
Managing your Contacts
Searching for Contacts
Adding Pictures to Contacts
Categorising Contacts
Using Contacts with Microsoft Word for a personalised e-Shot
Groups
Add Groups
Join Groups
Like Groups
Using Groups for Quick Contact
Mailbox Management
Focused Inbox
Clearing the Inbox and Sent items
Check Mailbox Size
Archiving your Mailbox
Using Personal Folders
Handling Information Overload
The Information Workflow model
Set-up a Reference System
Managing Action: Do, Defer, Delete?
Opening and Saving Attachments
Effective Communications Using Email
Composing email with purpose (the P.A.S.S. model)
Voting to Collect Information
Essential Features Revisited
To, Cc, Bcc
Using Flags and Reminders
Implementing Categories
Sharing vs. Attaching Documents
Sending Options
Time Saving Features
The Rules Wizard
Quick Steps
Searching and Filtering Messages
Setting up Outlook for Success
Customise your Alert Settings
Customise your Auto-Signature
Customising views – Inbox / Sent Items / Folders
Delegation
Delegation of your Inbox, Calendar, Tasks and Contacts
Specifying Access Rights and Levels
Course Summary and Review
Recap of Topics Covered
Question Time